Communications

TERMS OF REFERENCE
CANADIAN INSTITUTE FOR PROCUREMENT AND MATERIEL MANAGEMENT (CIPMM)
COMMUNICATIONS COMMITTEE
APRIL 18, 2013

The Canadian Institute for Procurement and Materiel Management will establish a Communications Committee to develop communication strategies for the purposes of keeping membership appraised of ongoing events and new innovative tools and methods that are available to the procurement community.

This will include:

• Developing a presence on GCpedia, Facebook, Twitter and LinkedIn to actively communicate with CIPMM members and partners;
• Reactivate the CIPMM e-ZINE on a monthly basis.

The Committee will be responsible for supporting all other CIPMM committees in getting their messages and ideas to the membership and the stakeholder community.

The Committee will be comprised of up to 10 interested individuals from within the public sector.

The Committee will meet/teleconference on a quarterly basis or as required as determined by the Chair.

Mandate:

Chair:

• Create the Communication Committee, serve as its Chair, assign tasks, holding regular meetings to share knowledge and monitor progress;
• Monitor and keep knowledgeable about the activities of the Committee;
• Be an ex-officio member of Standing Committees as required;
• Manage all Communications Committee meetings, including:
• Ensure meeting time and location are arranged
• Prepare agenda
• Chair meetings
• Ensure minutes of meetings are kept, distributed, submitted for approval and archived
• Participate as a member of the CIPMM Board of Directors; 
• Represent CIPMM at conferences, meetings, etc. as requested by the CIPMM President.

The Communications Committee members will:

• Bring his/her own knowledge, expertise and ideas in the areas under the Canadian Institute for Procurement and Materiel Management – Communication Committee Chair’s mandate and socialize concepts and ideas that are adopted;
• For CIPMM matters, act as CIPMM representatives, instead of as representatives of their respective department, chapter, province, municipality or corporation; 
• Contribute to the tasks, the analysis and development of recommendations to the Canadian Institute for Procurement and Materiel Management’s – Communications Committee Chair initiatives. Member activities:
• Advise and assist the Communications Chair and Board in initiatives to promote CIPMM to the stakeholder base and affiliated organizations;
• Active participation at Committee’s meetings, and other initiatives as required;
• Contribute his/her ideas and opinions on the approaches to improve the value add and deepen the relationship with CIPMM stakeholders
• Provide support, deliverables and direction for Committee’s initiatives associated with the Communications Committee Chair’s mandate.
• Provide timely and relevant content for monthly ezines (i.e. articles, research papers, etc.)
• Develop survey content as requested by the CIPMM Board. (i.e. National Workshop survey)

Members:

TBD

Members – ex-officio:

To Be Determined