Outreach

TERMS OF REFERENCE 
CANADIAN INSTITUTE FOR PROCUREMENT AND MATERIEL MANAGEMENT (CIPMM)
OUTREACH COMMITTEE 
JANUARY 16, 2013

The Canadian Institute for Procurement and Materiel Management will establish an Outreach Committee to develop strategies and collateral for the purposes of promoting CIPMM and enhancing its value proposition to the procurement and materiel management community at large. This will include:

• Developing and evolving the value proposition for CIPMM members and partners;
• Developing an Outreach Strategy to articulate the value proposition to current members;
• Developing strategies to promote CIPMM and attract new members;
• Focus on linking with outside organizations such as industry associations or procurement/ materiel management groups in the private sector/ provincial/ American/ European communities;
• Establishing an ADM Circle of Champions; and
• Working to secure host department(s) for the annual CIPMM workshop.

The Committee will be responsible for identifying ways and means to deepen the relationship with the stakeholder base and to make CIPMM offerings even more relevant to the stakeholder community.

The Committee will be comprised of up to 12 interested individuals, with a composition of 10 from within the public sector and 2 others from the private and/or educational sectors.

The Committee will meet/teleconference on a quarterly basis starting in the winter of 2013 or as required as determined by the Chair.

Mandate:

Chair:

• Create the Outreach Committee, serve as its Chair, assign tasks, holding regular meetings to share knowledge and monitor progress;
• Monitor and keep knowledgeable about the activities of the Committee;
• Be an ex-officio member of Standing Committees as required;
• Manage all Outreach Committee meetings, including:
• Ensure meeting time and location are arranged
• Prepare agenda
• Chair meetings
• Ensure minutes of meetings are kept, distributed, submitted for approval and archived.
• Participate as a member of the CIPMM Board of Directors; and
• Represent CIPMM at conferences, meetings, etc. as requested by the CIPMM President.

The Outreach Committee members will:

• Bring his/her own knowledge, expertise and ideas in the areas under the Canadian Institute for Procurement and Materiel Management – Outreach Committee Chair’s mandate and socialize concepts and ideas that are adopted;
• For CIPMM matters, act as CIPMM representatives, instead of as representatives of their respective department, chapter, province, municipality or corporation; and
• Contribute to the tasks, the analysis and development of recommendations to the Canadian Institute for Procurement and Materiel Management’s – Outreach Committee Chair initiatives.

Member activities:

• Advise and assist the Outreach Chair in initiatives to promote CIPMM to the stakeholder base and affiliated organizations;
• Active participation at Committee’s meetings, and other initiatives as required;
• Contribute his/her ideas and opinions on the approaches to improve the value add and deepen the relationship with CIPMM stakeholders
• Provide support, deliverables and direction for Committee’s initiatives associated with the Outreach Committee Chair’s mandate.

Members – Futures Committee

TBD

Membership to be confirmed from previous members of the Futures Group.

Members – ex-officio